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Job Title:  

Sr. Procurement & Contracts Specialist

Job Requisition ID:

JR0000000645

Number of Openings:

1

Shift:

Day (United States of America)

Compensation Details:

$50,982.94 - $66,351.55

Job Description:

Under broad supervision, performs complex administrative duties and statistical, financial, or operational data analysis and reporting in support of management decision making in functional area. Identifies trends, discrepancies, and variances to improve the efficiency and effectiveness of operations. May partner with other departments, divisions, outside agencies, and vendors to address business issues. Exercises various latitudes of independent judgment. May administer or provide high level support for various projects, grants, contracts, implementation of procedures, and/or any specialized functions. Assists with orientation, training, or providing task guidance of junior team members. Provides strategic analysis.

Job Duties and Responsibilities (overall tasks and expectations of the position):

• LEAD AND MANAGE COMPLEX PROCUREMENT AND CONTRACTING ACTIVITIES THROUGHOUT THE FULL PROCUREMENT LIFECYCLE, INCLUDING PROCUREMENT PLANNING, MARKET RESEARCH, STRATEGIC SOURCING, COMPETITIVE SOLICITATIONS, CONTRACT NEGOTIATION, AND CONTRACT ADMINISTRATION.

• DEVELOP, IMPLEMENT, AND ADMINISTER CONTRACTS, SERVICE LEVEL AGREEMENTS, AND PROCUREMENT DOCUMENTS FOR GOODS, SERVICES, LEASES, AND OTHER CONTRACTUAL AGREEMENTS, USING STAKEHOLDER-PROVIDED CONTRACT ACTION REQUESTS (CARS) TO DEVELOP CONTRACT SHELLS, AMENDMENTS, RENEWALS, EXTENSIONS, AND TERMINATIONS.

• DEVELOP AND EXECUTE LEADERSHIP DEVELOPED PROCUREMENT STRATEGIES THAT ALIGN WITH AGENCY OBJECTIVES AND ENSURE COMPLIANCE WITH APPLICABLE FEDERAL AND STATE LAWS, REGULATIONS, POLICIES, AND PROCEDURES, INCLUDING THE GEORGIA PROCUREMENT MANUAL (GPM), STATE PURCHASING DIVISION (SPD) REQUIREMENTS, GRANT REGULATIONS, AND AGENCY POLICIES.

• COLLABORATE WITH INTERNAL AND EXTERNAL STAKEHOLDERS TO DEFINE BUSINESS REQUIREMENTS, EVALUATE SOURCING OPTIONS, FACILITATE VENDOR SELECTION, NEGOTIATE AGREEMENTS, AND MANAGE COMPETITIVE PROCUREMENT PROCESSES, INCLUDING RFPS, RFQS, RFQCS, SOLE SOURCES, AND RFIS.

• SERVE AS A TRUSTED ADVISOR AND PRIMARY PROCUREMENT LIAISON TO ASSIGNED DIVISIONS, PROGRAMS, AND BUSINESS OWNERS BY PROVIDING GUIDANCE ON PROCUREMENT REQUIREMENTS, SOURCING STRATEGIES, CONTRACT ADMINISTRATION, RISK MITIGATION, AND BEST PRACTICES.

• REVIEW PROCUREMENT AND CONTRACT DOCUMENTATION FOR ACCURACY, COMPLETENESS, AND COMPLIANCE; IDENTIFY RISKS, TRENDS, DISCREPANCIES, AND OPPORTUNITIES FOR OPERATIONAL IMPROVEMENT; AND ENSURE APPROPRIATE DOCUMENTATION AND RECORD RETENTION REQUIREMENTS ARE MAINTAINED.

• IDENTIFY AND IMPLEMENT OPPORTUNITIES FOR STANDARDIZATION, STRATEGIC SOURCING, COST SAVINGS, PROCESS IMPROVEMENT, AND OPERATIONAL EFFICIENCIES THROUGH DATA ANALYSIS, SUPPLIER MANAGEMENT, AND THE EFFECTIVE USE OF PROCUREMENT SYSTEMS, TOOLS, AND TECHNOLOGIES.

• DEVELOP AND MAINTAIN PRODUCTIVE RELATIONSHIPS WITH AGENCY LEADERSHIP, PROGRAM STAFF, SUPPLIERS, LEGAL COUNSEL, GOVERNMENTAL ENTITIES, AND OTHER STAKEHOLDERS TO SUPPORT SUCCESSFUL PROCUREMENT AND CONTRACTING OUTCOMES.

• PREPARE REPORTS, PERFORMANCE METRICS, MANAGEMENT UPDATES, AND PROCUREMENT ANALYSES; SUPPORT AUDITS, OPEN RECORDS REQUESTS, AND LEADERSHIP REPORTING REQUIREMENTS.

• PROVIDE LEADERSHIP, MENTORING, TRAINING, AND TECHNICAL GUIDANCE TO PROCUREMENT STAFF AND STAKEHOLDERS WHILE SUPPORTING THE DEVELOPMENT AND MAINTENANCE OF PROCUREMENT PROCEDURES, TEMPLATES, JOB AIDS, TRAINING MATERIALS, AND CONTINUOUS IMPROVEMENT INITIATIVES.

Preferred Qualifications (based on the needs of the position):

• ASSOCIATE DEGREE FROM AN ACCREDITED COLLEGE OR UNIVERSITY IN BUSINESS ADMINISTRATION, PUBLIC ADMINISTRATION, SUPPLY CHAIN MANAGEMENT, FINANCE, ACCOUNTING, OR A RELATED FIELD AND THREE (3) YEARS OF PROFESSIONAL EXPERIENCE IN PROCUREMENT, PURCHASING, CONTRACT ADMINISTRATION, STRATEGIC SOURCING, GRANTS MANAGEMENT, OR A RELATED FIELD.

• FIVE (5) OR MORE YEARS OF PROCUREMENT AND CONTRACTING EXPERIENCE, PREFERABLY IN A PUBLIC SECTOR OR GOVERNMENT ENVIRONMENT.

• EXPERIENCE WITH THE GEORGIA PROCUREMENT MANUAL (GPM), STATE PURCHASING DIVISION (SPD) POLICIES, COMPETITIVE SOLICITATIONS, AND CONTRACT ADMINISTRATION.

• EXPERIENCE DRAFTING, REVIEWING, AND ADMINISTERING COMPLEX CONTRACTS, AMENDMENTS, RENEWALS, AND EXTENSIONS.

• EXPERIENCE USING PROCUREMENT AND FINANCIAL MANAGEMENT SYSTEMS SUCH AS WORKDAY, PEOPLESOFT, JAGGAER, TEAM GEORGIA MARKETPLACE, OR SIMILAR ERP SYSTEMS.

• PROFESSIONAL PROCUREMENT CERTIFICATION SUCH AS CPPB, CPPO, CPM, GCPA, GCPM, NIGP, OR EQUIVALENT.

• PROFICIENCY IN MICROSOFT OFFICE APPLICATIONS, INCLUDING EXCEL, WORD, OUTLOOK, SHAREPOINT, SHIFTS, TEAMS, AND POWERPOINT.

Minimum Qualifications:

Bachelor's degree in business or related field from an accredited college or university AND Four years of experience related to area of assignment. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.